Job Title

About the Position

Key Responsibilities

• Provide confidential complex calendar management for both the CEO & the CFO, proactively identifying any potential challenges or conflicts.
• End to end ownership of key functional monthly meetings including scheduling, creating agendas, minute taking and follow up of open actions.
• Research & prepare comprehensive travel itineraries for the CEO/CFO & Leadership Team optimising time, budget, and efficiency.
• Arrange internal and external meetings & events within specified budget to include booking of venue, facilities, equipment, catering, invitations & running order for the CEO/CFO & LT.
• Project management as needed under the direction of the CEO\CFO – taking projects from inception through to completion, ensuring on time delivery.
• Act as office manager providing guidance to & overseeing the receptionist and any events or activities in the office building.
• Produce documents and reports, excel spreadsheets, power point presentations, letters as required.
• Collate, maintain and store accurate & up to date computerised and manual records/information as needed.  are accurate and up to date at all times.
• Draft documents which may be of a highly confidential and sensitive nature.
• Prepare documents/manuals for printing, proof reading and distribute printed materials.
• Scheduling appointments for involved parties (store staff, HR) with Engineers/Assessors/Solicitors/Barristers as required.
• Liaising with hotels to secure corporate room rates, administering SLA’s for same and updating hotel booking page on intranet.
• Attending to queries on corporate hotel booking, assisting with bookings as required.
• Monitor store bag supply and managing replenishment for all stores.
• This list is not exhaustive and other duties may be assigned as required to meet the business needs.

Experience/Requirements

• • Minimum 3 + years’ experience providing confidential executive administrative support to senior level stakeholders including complex calendar & travel management.
  • Demonstrable ability to use high level functionality of MS Office based IT systems, including TEAMs & Sharepoint to manage and manipulate complex data.
  • Experience in end-to-end ownership of Key Monthly Meetings- scheduling, agenda creation, taking minutes & following up on actions.
  • Experience planning, managing, and executing events and meetings.
  • Comfortable dealing with all levels of senior management.
  • Project management experience desirable but not essential.

Remuneration Package

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