Senior Executive Administrator

About the Position

Key Responsibilities

• Provision of comprehensive administrative support for meetings convened by the senior team, including preparation of agenda, minutes and related documentation, related communication and follow up and all associated logistics
• The ability to extract, collate and present data from a variety systems and sources

• Preparation of presentations, including the collation and generation of content drawn from multiple sources and the production of accompanying high quality graphics and data visualisation

• Responsibility for the creation, coordination of multiple inputs to and maintenance of long and complex documents.

• Responsibility for the preparation of content and for the publication of content to the web
• Triage and resolution of queries advising on and ensuring compliance with relevant policies, procedures and regulations, providing accurate advice and/or escalating queries as required
• Monitoring and maintenance of relevant FAQs, forms, guidance documentation.
• Provision of administrative support to funding applications and award support, liaising with relevant colleagues and external agencies, as appropriate
• General administration and records management, in line with General Data Protection Regulation (GDPR) requirements and including Freedom of Information (FOI) requests

Experience/Requirements

• Degree or equivalent (NFQ Level 7) qualification is essential
• Minimum of 3 years relevant experience in administration, preferably in a higher education environment or other complex or large-scale organisation.

• Proficient use of presentation and publication software (PowerPoint, Visme, Prezi, Canva, Publisher etc.) and of data visualisation / presentation tools
• Strong organisation skills and the ability to coordinate and progress on your own initiative.
• Strong writing skills, with an evidenced ability to interpret and accurately record complex content
• Demonstrable competency in the use of a wide variety of business systems, related tools and software
• Flexibility and drive, and an ability to work effectively as part of a wider administrative team
• Strong communication and interpersonal skills.

Remuneration Package

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